Skip to content

Hit the love button if you like this info!

Handwritten notes are like sending a hug through the mail. They have personality and character, attributes a computer screen will never have. Let me show you why, when, and how to write a thank-you note.

How to Write a Thank You Note

Need some quick advice? Here are the nine steps to write a thank-you note. Read on for a thorough guide!

How to Write a Thank You Note

  1. Use nice paper or a card.
  2. Find a pen with ink that doesn’t bleed or smear.
  3. Begin, “Dear __________,” (insert person’s name).
  4. In the first sentence say, “Thank you,” and what you are thankful for.
  5. Write at least one sentence of appreciation for the act of kindness or gift.
  6. Say something nice about the giver.
  7. Write your closer, such as Regards, Sincerely, All my best.
  8. Sign your name.
  9. You don’t have to put your address on the inside of the card.

Those are the quick steps. Now read on for a longer guide.

Why You Should Write a Thank You Note

It is easier and quicker to send a text message, an email, or a voice message to say “thank you.” However, if the purpose of the thank-you message is to convey your deepest, most sincere gratitude, taking the time to carefully write a message by your own hand, and not your secretary’s hand, will mean more to the recipient than an instant media message.

When was the last time you wrote a thank-you note? A real thank-you note on a piece of paper that goes into an envelope with an address written on it and a stamp stuck in the upper right-hand corner?

Too long, right?! Let’s write one together today.

What Is a Thank You Note?

A thank you note is a short informal written message of thanks to another person for a specific action. Thank you notes are brief, often no more than five sentences.

The key word is brief. We are not talking about the changes in currency prices or the bird call of a painted bunting here. If you want to write about your summer activities or about how many litter boxes you have, write a letter instead.

Joe Bunting wrote an article about writing letters, which you can read here: What Letter Writing Can Teach Us. But a thank-you note is not a full letter.

Why You Should Send a Thank You Note:

  1. You should send a thank-you note because my mother said it is a good idea.
  2. To connect with another person.
  3. Send a thank-you note because you want to say thank you.
  4. The biggest reason to send a thank-you note is because you are a kind, considerate person. And you always want your friends and acquaintances to know how much you appreciate them.
  5.  Because you are thoughtful.

There is simply nothing as personal as a handwritten note. In a stack of bills and flyers, it’s a treasure in a sealed packet, full of promise and potential. —Dan Post Senning

Supply List for Thank You Notes

Before you begin, make sure you have all of the following on hand:

  1. Notecards or stationery.
  2. Stamps
  3. An address.
  4. Pens.
  5. A few minutes of your time.

2015-11-23 01.22.29

9 Steps to Write a Thank You Note

Writing a thank-you note might sound intimidating, but it is actually quite simple when you follow these nine steps.

1. Use nice paper or a card.

What is nice? Hmmm . . . a standard piece of printer paper, eight and a half by eleven, and an envelope are nice and acceptable. Personal stationery or a plain set of notecards is also nice.

What is not nice paper? A piece of paper ripped out of a notebook with a coffee stain on it, the back of your grocery list, or the back of a power bill would not be considered nice stationery.

2. Use a pen.

Your best choice is one with ink that doesn’t bleed or smear.

3. Begin “Dear __________,” (insert person’s name).

Check the spelling of the person’s name. If Margaret wants to be called Margaret, don’t call her Maggie. At least Maggie is not named after a non-stick spray like my name.

If you are on a first-name basis, call the person by their first name. If you don’t know the person very well, or they are “The Big Cheese” in a company, use Mr., Ms., or use the full name.

Keep the salutation polite and friendly. “Yoh” or “Hey” or “What’s up?” might work with your college roommate, but it is a bit casual for a business or professional thank you note. And don’t “Hey” your great aunt. Address the card “Dear Aunt Margaret,” not “What’s up, Maggie?”

Sigh, I am being a bit bossy. Who am I to tell you what to call your Aunt Margaret?

Only you know your relationship with your dear aunt. Please address the card in the same manner you talk to her. Which I hope is always polite and respectable.

4. The first sentence should have the words “thank you” in it.

And say what you are thankful for. Be specific.

Thank you for the beautiful sweater. Thank you for introducing me to your editor. Thank you for being the best friend I had in grade school. Thank you for being the best mommy in the world. Thank you for cleaning my seven litter boxes. (I can dream. Right?)

5. Write at least one sentence about how much you appreciate the gift.

Thank them for their gift of ten kittens, or tell them how much their act of kindness meant to you. This sentence makes the note more personal.

6. Say something nice about the giver.

For example, tell them you are looking forward to seeing them the next time you are in New Orleans. Or tell them how you wished you lived closer so you could help them shovel their driveway.

7. Write your closer, such as Regards, Sincerely, All my best.

These are all polite and not too informal. “Chow baby” is too informal, and “chow” is actually spelled “ciao.” Don’t use the word “love” unless you actually love the person. Signing an email “xo” might give the recipient the wrong idea.

8. Sign your name.

Use legible handwriting. This is not a prescription; it is a thank you card.

9. You don’t have to put your address on the inside of the card.

Remember, this is not a letter, it is a note. Please put your return address on the envelope. Write clearly.


When to Send a Thank You Note

Not sure when a thank-you note is appropriate? Here are six times to send a thank-you note:

1. When you receive a present.

Whether the present comes in the mail or in person, remember to send a thank you note in response.

2. When someone introduces you to someone else.

If someone helps you connect with someone new, send them a thank you note to show your appreciation for their kindness.

3. After you interview for a job.

Yes, send a handwritten thank-you note after a job interview. The handwritten note will help you stand out in a mass of interviewees.

However, according to an article by Molly Triffin on Interview Etiquette in Forbes, you should send a thank-you email to everyone you met in the interview process within twenty-four hours. Managers make quick decisions, and your written note might arrive after they have already made a hiring decision.

So, I suggest do both. Send a handwritten note and an email.

4. For an act of kindness.

When your mother comes and helps you pack up your house when you move from Minnesota to California. And then again five years later when you move from California to Pennsylvania.

Yes, even thank your mother. May no kindness go unthanked.

5. For a huge act of kindness.

When someone comes and cleans all your seven litter boxes without being asked. That hasn’t happened yet. But if it does, I will mail a handwritten note.

6. For friendship.

Send a thank-you note to a dear friend because you want them to know how much their friendship means to you. You realize life is precious, and you don’t want to get hit by a bus and not have them know you valued the friendship.

2015-11-22 09.41.52

The Six Biggest Thank You Note Rules You Should Never Break

There are six unbreakable rules when writing thank-you notes:

1. Don’t ask for anything.

Never, never, never in ten million years ask for something at the end of a thank-you note.

Thank you, and, oh by the way, can you do this for me _______________. This is a big NO will a capital N and a capital O. Here is an example of what not to do.

Dear Mr. Faraday,

Thank you for introducing me to the President of your company. I appreciate your kindness in helping me meet Mr. Wise Sage.

I have enclosed a copy of my manuscript. Will you please read it for me and give it to the editor in charge of acquisitions?

Pat Asksfortoomuch

2. Don’t tell the person you hated the gift and want to return it.

3. Don’t send a printed form letter with your signature printed at the bottom.

4. Don’t have your secretary write your thank-you cards for you and then you sign the note. I don’t care if you are the President of the Company. Write your own notes. The only way you can get out of this is if you don’t have hands.

5. If you spell a word wrong, don’t cross it out and keep writing. Get a new card and start again.

6. My husband said, “Don’t use profanity.”

Do you write thank-you notes? How do you feel when you receive one? Please tell me in the comments. I always love to hear from you.


For today’s practice, take fifteen minutes to write a thank-you note. Get a notecard, or a piece of paper and write a thank-you note. Then put it in an envelope and mail it.

You don’t have to share the contents of your thank-you note here, as it might be personal, but please share that you wrote the note.

If no one has given you a gift in a box with paper and a bow, think of someone who has given you their time, has offered advice, or has supported you with encouragement, then write them a thank-you note.


The post How to Write a Thank You Note (a Real One) appeared first on The Write Practice.

Published inWriting


  1. Reinly Reinly

    If you are looking for an excellent place to play Bitcoin Casino games, we recommend you checking out the top online casinos in the industry like our affiliate online casino, online casino software and online casino games. The problem is that Roobet — like other online casinos — is very strict on VPN usage, so not all VPNs will work on the platform. We tried various VPN services, striking those that didn’t work with Roobet off our list, to narrow your options down to five VPNs. We’ll discuss the strengths and weaknesses (if any) of each VPN to help you make an informed decision, so read on.  TonyBet Casino is arguably the best bitcoin Casino available online and authorized to offer online gambling to the UK players, too. Our pokies never disappoint: with our huge selection of free casino games, you’re sure to find your very own lucky slots game – JOIN NOW – our VIP slots are waiting for you! In some cases multiple machines are linked across multiple casinos. In these cases, the machines may be owned by the manufacturer, who is responsible for paying the jackpot. The casinos lease the machines rather than owning them outright. Casinos in New Jersey, Nevada, and South Dakota now offer multi-state progressive jackpots, which now offer bigger jackpot pools. Grand Rush Casino No Deposit Bonus Codes (45 Free Spins) on Bucksy Malone Casino Details Software: Nucleus Gaming, Rival RTG Casino Type: Android Casino, Download Casino, iPad Casino, iPhone Casino,… We have a selection of over 6,000 of the best free games on the market today, including slots, blackjack, roulette and a range of titles exclusive to These top free games can be played for fun, with no sign-up, no download and no deposit needed. Our free casino games are also great to try before making the transition over to real money play.

  2. Reinly Reinly

    California law generally recognizes the following forms of gaming: Indian casinos, cardclubs, pari-mutuel horse wagering, charitable gaming, and the state lottery. 10% Discount applied automatically at checkout Flush Spots Casino Dice: 3 4 in., High Polish, Razor Edge, Red (1 Pair) 10% Discount applied automatically at checkout each casino gift shop option is the ABC store located in the This is the place where tourists with cars go to stock up on gambling supplies and souvenirs. It’s not the only such store in Sin City (in fact, there’s a competing gambling supply store right behind it), but this one is the most well known, and it’s been open since 1984. The next time you use dice on a board game at home, take note of the corners. Most dice outside casinos have rounded corners, but in casinos, they’re sharp. Rounded corners cause rolls that aren’t truly random, and exaggerate any bias in the dice. Sharp corners “grab” the felt and assure rolls are random and keep the odds the way casinos like them, in their favor. is a hot source for the overviews and game play experience of Rainbow Riches slot games and sites where you can play Rainbow Riches Pick n Mix.We create handy site lists for slot games and websites in an aim to provide great value to users who are looking to learn about slot games such as Rainbow Riches Pick n Mix.Please gamble responsibly and note you must be over 18 to gamble online. To learn more, kindly visit Have you dreamed of finding a huge pot of gold at the end of the rainbow? Now is your chance in the 5-reel, 20-payline Rainbow Riches slot machine online from Barcrest! All you have to do is chase down that little rascal Leprechaun and follow him to his riches. One triggers the Wishing Well Bonus by getting 3 Wishing Well Symbols or more. The amount worn is the stake multiplied by a multiplier value revealed by a selected Wishing Well symbol (selected by the player from the three symbols).

  3. hiess hiess

    Siltä osin kuin sponsori maksaa pelaajan puolesta Euroopan talousalueen ulkopuolella, esimerkiksi Las Vegasissa Yhdysvalloissa, toimeenpantavasta pelistä johtuvia menoja kuten pokeriturnauksen turnausmaksun, tästä syntyvä etu on samoin pelaajan veronalaista tuloa. Koska turnausmaksu kohdistuu tällöin veronalaisen pokeritulon hankintaan, pelaaja saa vähentää pokeritulostaan turnausmaksua vastaavan määrän. Totuttele digitaalisen video pokerin tahtiin pelaamalla harjoituspeli toiminnossamme ja aloita oikealla rahalla pelaaminen vasta sen jälkeen. Tarjoamme “Miten pelata” johdannon, joka saattaa olla avuksi uusille pelaajille, sekä kattavat tilastotiedot kaikista pelisessioistasi. Mikäli haluat rentoutua ja nauttia stressittömästä pelikokemuksesta, on meillä vaihtoehto myös tätä varten. Klikkaa vain “Auto Play” nappia ja voit panostaa niin monta peräkkäistä kättä kuin vain haluat. Liity video pokerin taikaan Spin Palace kasinolla tänään ja paljasta voittojen maailma… Kommentoi keskusteluun: Rahapelaaminen estetään!!! ”Tuohon aikaan työmarkkinoilla oli tiukkaa. RAY:lla oli töissä paljon erilaisen tutkinnon aivan eri aloilta suorittanutta väkeä. Pari vuotta kasinon kassalla oltuani minun piti alkaa tehdä tutkimusta rahapelaamisesta RAY:n varatoimitusjohtja Esko Romppaiselle. Tämä tehtävä olisi ollut määräaikainen, ja kun RAY:n avustusvalvonnasta avautui vakipaikka otin sen. Peliongelman seuraaminen oli myös tässä toimessa mukana.” Nykyisin Jokeripokeri kuuluu Veikkauksen peleihin ja sen säännöt ovat selkeät kaikille vähänkin pokeria pelanneille. Sen palautusprosentti optimistrategialla on 91,2% ja mukana olevan tuplauspelin palautusprosentti on 98,11%. Pelissä pyritään saamaan mahdollisimman hyvä voittokäsi pokerien sääntöjen mukaisesti ja mitä parempi käsi on, sitä parempi on luonnollisesti voitto. Pelissä käytetään normaalia 52 kortin pakkaa sekä normaalipelissä yhtä jokerikorttia. Jokeri on tässä pelissä käytössä millä tahansa panoksella pelatessa. Ässä on normaalien sääntöjen mukaisesti joko 1 tai 14, ja se riippuu siitä, kumpana siitä on pelaajalle enemmän hyötyä.

  4. hiess hiess

    Seitsemälle syytetylle tuli kaikille 15 päiväsakkoa. Sakoista kertyvät summat vaihtelevat tulojen perusteella. Esimerkiksi kasinokeisari Pekka Salmen sakoista tulee 90 euroa. Tuohon aikaan miehillä oli Helsingin käräjäoikeuden mukaan yhteistä rikollista toimintaa. Huhtikuussa 2021 käräjäoikeus tuomitsi Järvisen kahden ja puolen vuoden ehdottomaan vankeuteen avunannosta törkeään huumausainerikokseen sekä törkeästä rahanpesusta. Huumausainerikoksen tekoaika on käräjäoikeuden mukaan 12.12.2018–15.11.2019 ja rahanpesun 2.1.2018–4.1.2020. Pokerisivut Helsingin käräjäoikeus oli aiemmin tuominnut järjestäjiä 15 päiväsakkoon. Hovioikeus oli puolestaan katsonut lainrikkomuksen perustuneen erehdykseen ja hylännyt syytteen. SUOMEN SUURIN POKERISIVUSTO 1372 hauska kommentti.. ohivedot on pokerin suola.. missä pelailet.. laita viestiä.. ois kiva pelata sun kanssa tuntuu olevan oikea asenne peliin.. Pokeritieto Pokeritieto Pokerisivut Arvaa tukehtuuko porukka kaltaistasi pelaajaa vastaan pelatessaan nauruun? ;D Varsinainen valashai – jättiläismäinen fisujen fisu, josta ei pokerissa oo mihinkään voittojen saalistukseen. Keskity kuule siihen planktoniin, kun oot ihan tiltissä jo ennenkuin oot alottanu. Kokeiles vaikka Porin (tai minkä tahansa pikkukaupungin) torin kulman snägärijonossa aamuyöllä huutaa porukalle, että “ootte kuule homoja” ja ryynäät sitten jonon ensimmäisex. Oot just tommonen uhmaikäsex jäänyt kakara. Susta ei oo koskaan ollut, eikä tule olemaan mitään muuta tulemaan kuin muiden heittopussi. Varmaan äiteekin joutuun sulle perunat kuorimaan vielä viiskymppisex asti. Vittu!

  5. lurce lurce

    Odds & Strategy: It is difficult to calculate the payout probabilities of slot machines without knowing how many times a certain symbol appears on each real. You could sit in front of the slot machine, pull the lever 1,000,000 times and write the results down or rely on the information that Casino On Net gives you. They say their payouts were to find somewhere between 96% and 97%. If this is true than it’s a good place to play slots at if you are interested in payouts only. Casino On Net does offer one slot machine. Free Shipping On Custom Orders Over $45.00 Free Shipping On Custom Orders Over $45.00 Mr. Appelbaum, the union president, said the company had underestimated its workers. Casinos foil cheaters through a variety of means, including frequently changing out dice, just as they do with cards at the blackjack table. As mentioned, the randomness of rolls can be impacted by things like edges and corners becoming less sharp through use. Fresh dice are brought into a craps game every four to eight hours, often during a shift change. Casinos have the right to change out dice at any time, however. This sometimes happens during hot rolls, as casinos want to ensure a player’s good luck isn’t the result of dice tampering. 10 steps to success Also, if you want to make a deposit, you can a 300% deposit bonus your first deposit at BoVegas Casino. Simply use code GUIDETOWIN. It is always interesting to revisit casinos launched in the mid-2010s. These sites had enough time to establish a solid reputation and to fix all the issues they might have had at launch. Today, we will present you with a detailed BoVegas casino review in order to decide whether the site is worth joining now. We will highlight its pros and cons as well as elaborate on the key features of this casino, so stay tuned to learn all the details. While it is often said that the $50 online casino no deposit bonus is deposited automatically into your account, sometimes you have to claim it after fulfilling the given conditions. The promotion could come automatically after account registration or feeding in the $50 free signup bonus codes for bonuses requiring a code. Players can also activate their offers by contacting support.

Leave a Reply

Your email address will not be published.

This site uses Akismet to reduce spam. Learn how your comment data is processed.