You have a large project, personal or corporate, to complete two weeks from now and you have no idea where to begin. It is always during this time where a Netflix binge starts to look really appealing.
Let’s face it. We have all at some point in our lives (maybe even now) battled with some procrastination. Procrastination usually rears its head when we are scared, confused, or simply lazy.
I want to share with you my favorite method for completing a project early or at least on time.
I call this method the Funnel System = taking a large project and funneling it down into smaller “bite sized” actionable steps.
1. Brain Dump
When you have such a massive project ahead of you, it can feel very intimidating. If you are not careful, this can be paralyzing. To make this easy, write down every single idea and task that comes to your mind. Forget the order in which things need to get done. This is all about clearing your brain space to give it room for the decision-making steps ahead.
2. Divide and Column
In this step, analyze and sift what you have written. Create columns in a word doc or on paper. These columns are totally customizable according to your deadline.
TODAY – TOMORROW – NEXT WEEK
Assign the tasks you have brain dumped into the appropriate columns – and get to work on those tasks according to the date.
3. Nag and Nod
This is the hardcore step. This takes Divide and Column to a higher tier. I use this method for my daily tasks. My favorite entrepreneur and podcaster coined this method, Myleik Teele. I will paraphrase it for you.
- Write down all of the tasks you need to complete. At the end of each day, you will:
- Highlight in orange the items you have completed
- Highlight in yellow what you have touched
- The items in yellow should be written at the top of the next day’s list
- Transfer (write) tasks over to the next day until the project tasks have all been “oranged”
- The goal at the end of the each day is to have at least touched everything
I love to use this system because of the psychological effects it has on me. The act of transferring over incomplete tasks puts the pressure on you to address it.
I, then, ask myself, “Why haven’t I done this? Am I scared to complete this? What do I need to do in order to finish this task?”
I call it the “Nag and Nod” because the repeated tasks indeed nag you until you complete them. By then, you will be nodding in approval for completing the task.
When you take a larger project of any sort and funnel it into smaller actionable steps, you position yourself for attainable success.
Break things down.
Make things simpler.